Lost
Creek Raceway Meeting Minutes
Date: November 19, 2009
Location: Uncle Buck’s, Warm Springs, MT
Meeting called to order at 6:45 PM by Dale Anderson
President
In Attendance:
|
J. J. Potvin |
Anaconda |
|
Sarah Weber (Worker’s Now) |
Butte |
|
Keith Garrick (Worker’s Now) |
Butte |
|
Rich Potvin |
Anaconda |
|
Chad & Lisa Robertson |
Belgrade |
|
Willie Den Boer |
Lincoln |
|
Dale (Den Boer) |
Lincoln |
|
Debi Hall |
Butte |
|
Dale Anderson |
Butte |
|
Mike Dowling |
Helena |
|
Wade Hall |
Butte |
Introduction of Attendees and initial
announcements were made by Rich Potvin
Reading and Approval of the Meeting Minutes
from the last meeting was done by JJ Potvin –
minutes were approved and seconded
Reading of Correspondence was done –
·
First was a
letter of ides/suggestions put forth by Mr. Bill
Biggers –some discussion was made on this and all
were asked to table the conversation at this time
and to consider the suggestions so that we can have
further discussion of these ideas at a later date
that is more appropriate.
·
Additionally, we
did receive an outside request from another
insurance carrier who would like to provide Lost
Creek with a bid for event insurance. Rich will be
looking into this further and reposting back.
·
We also received
the letter from the City of Anaconda that provided a
physical address for the race track. The new
address is 595 Galen Road and that will be added to
the website.
·
Finally, we did
receive notification that the Race in Helena will be
occurring this year and the date that they have
scheduled in June 26 (Sunday). Ideally we will want
to work around this date.
Treasurers Report was presented by Rich
Potvin and all were provided with an up to date
printout of the bank ledger. Treasury Report was
approved and seconded.
Other Committee Reports – An announcement was
made by Debi Hall for the Fund Raising Committee
regarding the Hillbilly Nationals for January 30,
2010 in Lincoln, Montana and all were asked to start
collecting items for the auction. Our fiscal goal
for this event is $7,500 so that we can purchase
both the VHT and the anti-dust spray for the pits.
It was suggested and encouraged that all officers
and Board members plan to attend this event to help
make it a success.
Unfinished Business - There was a very quick
discussion and review of the Flat Track issue
presented by Rich and Dale – nothing has been
confirmed as far as dates and contracts.
New Business –
·
Concessions –
were approved to continue letting Worker’s Now
provide the service for Lost Creek. Discussion was
also made to let Sara Weber know when there will be
a late race event or when there will be a pot luck
event so that she can schedule her people
accordingly. They will continue handling the Beer
sales for Lost Creek with the profit from that
coming back to the track. Sara also askled if
something could be done about the grill top because
it is nasty and doesn’t always work right. Dale
volunteered to clean the grill and during Track prep
the grill electricity will be looked at to see if it
can be fixed.
·
Adding a
Dumpster – to be placed by the concession stand was
approved by an overwhelming vote!
·
Track Operators
Meeting in Seattle – held 12-10-09 through 12-13-09
was approved and both Rich and Dale will be
attending to represent Lost Creek Raceway. They
will provide a report at the next meeting.
·
25th
Year Anniversary for Lost Creek Raceway (1986-2010)
– Carl Hoyer would like to coordinate a special 25th
anniversary T-Shirt that will be for sale and anyone
can put a sponsors add on the back of the shirt for
a fee of $100. Also, Carl would like to make
arrangements to start a raffle for a trip to Pomona
for the 2010 end of season drag race finals.
·
Discussion of
Officers Duties and responsibilities:
o
The By-Laws for
the track desperately need to be re-written and
updated. The section most in question was section 7
about officers duties and responsibilities.
Comments from the attendees were as follows:
§
Need to be in
attendance and helping
§
Need to make
tough decisions and enforce them with the best
interest of the track in mind
§
All need to be
in attendance at meetings (70% of the time) and at
track fund raising functions
§
Need to be in
attendance out at the racetrack for weekend races
and be helpful – too much work and too few people to
do it. Officers and Board need to set the example.
§
Be available, be
helpful, be supportive – look for solutions that
will work.
Election of Officers: was held by a written
vote from each attendee and there were 3 emailed
votes received to Rich prior to the meeting. Both
Sarah Weber and Keith Garrick opted out since they
are with Workers Now and they agreed to tabulate all
of the votes as a disinterested third party. Voters
selected four (4) of the nominees and also the
position to place them in. The results were as
follows:
·
Vice President :
Mike Dowling (term up 2011)
·
Board of
Directors Member: Chad Robertson (term up 2011)
·
Board of
Director Member: Jerry Patterson (term up 2011)
·
Secretary: Debi
Hall (term up 2011)
An announcement was made to advise all that Rich
Potvin will NOT be retaining the Track Manager
position after the conclusion of the 2010 race
season. Therefore, it is imperative that all Board
and Officers start looking for potential candidates
to fill this position. Offices that do come up for
election next year include: President, Treasurer and
1 Board of Director Member.
Further Discussion: Ideas were presented /
suggested to improve Lost Creek for 2010 that
included:
·
Sponsored races
·
Poker Race
·
Focusing on
increasing Car Count
·
Focusing on
recruitment with the High Schools to again run the
High School class
Announcements: Next meeting held on December
17, 2009 at Uncle Buck in Warm Springs starting at
6:30 PM
Meeting was adjourned at 8:47 PM
Notes compiled by D. Hall